Monthly Archives: November 2010

So I Wanna Tell You All About My Huge Fail

Remember my beautiful new dedicated Virtual Assistant Business Forms store I announced over this past summer? The one on an actual e-commerce site with its own domain?

Yeah, that didn’t work out so well, LOL.

Originally, it seemed like such a good idea to move my products to their own dedicated store. I thought an e-commerce site would allow me to better organize things and provide a way for shoppers to search for and view products in many different, more convenient ways.

One of the biggest problems I encountered was with the e-commerce template we purchased. It was a fiasco from day one and honestly, I am nowhere nearer to knowing what would have been a better e-commerce template to use on a WordPress driven site.

But I had already committed to this, and I was bound and determined to make it work. I spent beaucoup bucks having my programmer get things working. He basically had to rewrite everything from scratch.

But it was worth it to me. I thought once we were done, we’d have a product site that would be much more user-friendly and easier for my site visitors to navigate. On top of that, there wouldn’t be any monthly fees paid to a shoppingcart service because it was all built in and customized.

Sounds great, right?

Well here’s what happened…

After much, much time and energy, we finally got things looking and working fabulously. I was absolutely loving it!

Moving everything over to the new site, I was prepared to lose some traffic at first. I was even prepared to lose a few customers as the new store required folks to create an account so they could download their products.

The reason I thought this would be beneficial was because instead of links that expired in a certain timeframe, they could always go to their account to download their products. With an account-based system, they would also always have access to the latest versions of any products they had purchased. I thought, who wouldn’t love that?!

Well, sales did slow to a trickle. But I expected that.

Then we discovered another significant issue in the affiliate programming–nothing that affected our affiliates, just stuff that forced more manual processes than should have been. My programmer went to valiant, heroic efforts in getting the bugs worked out, but ultimately he advised me to just scrap things. It would simply cost too much and we’d already sunk soooo much money into recoding everything at it was.

I would have been happy to spend the money if it meant making things work except for one ultimate deal breaker…

I TOTALLY underestimated how much people hate creating accounts in order to purchase things!

As I said, I knew going in that I’d probably lose a few customers due to the account thing.

I never anticipated, however, that sales would pretty much come to a screeching halt. That’s how dramatic the difference was. And so I had to finally admit defeat. The new store was a complete bust.

We’re back to using the original store and sales have come back through the roof!

I know I used the word “fail” in my post title, but I don’t really consider it a fail. I learned a lot (albeit expensively) about consumer buying habits, what works and what doesn’t, and missteps to avoid in future scenarios like this.

I love that I can make decisions without endlessly deliberating over them. I love that I can take leaps, fully commit myself to seeing things through, yet still have the sense to know when it’s time to fold. I know that I still have great instincts in business and nine times out of 10, I’m gonna rock it!

I never want to be afraid to try new things just because it might not work out. Fortunately, I still have that spirit.

And I wish the same for you which is the lesson and the reason I share this with you today.

Rock on, all you fearless entrepreneurs!

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Everything Is Amazing, Happy Thanksgiving Everyone!

I never tire of this segment of Louis C. K. on Conan O’Brien’s show back in 2009 and his gut-bustingly hilarious reminder to be grateful and conscious about the absolutely amazing times we live in.

As Louis C.K. says, all of us should be constantly shouting, “Omigawd!!!! WOW!!!!” for all the extraordinary access to technology and the unlimited possibilities, choice and opportunities we have to captain our own lives.

May you have a warm, fuzzy and deliciously abundant and grateful Thanksgiving!

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Trust and Confidence: Are Your Potential Clients Feeling It?

(This was published today in The Portable Business™ weekly ezine–be sure and subscribe here!)

Here’s what you have to always remember about clients looking to hire you: They don’t know you.

You know you, but they don’t know you. Sure, they might have seen something you wrote–an article or a post on a forum, perhaps–and had their interest piqued. Or they were given your name by someone they know and whose opinion they value.

But other than that, they don’t really know you.

And so they are nervous. It’s a big commitment to work with a new provider. They have a lot riding on the line. They have a challenge to solve or need to make their business run easier. They dread having to start all over again with someone new and want to make sure their decision is the right one.

This is why they are always looking for evidence. They want to see things that back-up your message that you are great at what you do. They want to feel trust and confidence.

So how do you do that? How do you help instill the trust and confidence potential clients are yearning for? It’s surprisingly simple:

  1. Present a website to them that demonstrates your competence. What does that mean? Well, let’s put it this way, if you say you’re the grammar queen, but your site is littered with misspellings and incorrect punctuation, um, you can forget about clients thinking you are any good. No matter what you say you are, it must be backed up visually and in practical demonstration.And even if the thing you do for a living has absolutely nothing to do with spelling, writing or typing, people still buy with their eyes (an analogy coined by the awesome Harry Beckwith). They will directly correlate the professionalism and competence of your website with your actual skills and qualifications for the thing you are in business to do. It all has to match. It’s called walking the talk and looking the part.
  2. Present a website that shows you care. When you care about the presentation of your own website, you are telling your site visitors that you take pride in what you do (a pride-filled service provider is a MUCH better service provider) and that you are invested in their business and the work you want to do for them.Soooo many people think this isn’t important, but it is actually one of the most important things you can do to instill trust, confidence and rapport. If your site shows a lack of effort, if it’s sloppy and lacks any originality whatsoever, what gets communicated is that you are someone who will only exert the least amount of effort possible. That’s not very inspiring, is it?
  3. Give them someone to connect with. Whether you are a solo or the head of a big company, people do business with people. Put your name and face up there prominently so they know who is talking and they have someone to relate to. It’s an instant rapport builder and will make them feel so much safer and more comfortable.
  4. Talk like a real person. Corporate speak is soooo over. Please know I say this in the most loving way, but you really gotta take the stick out of your arse and be a human being! Stop with all the pretensions and being so stiff, formal and uptight.  Speak directly to your site visitor as a person, as if you were in a real conversation with him or her. Do this in your writing and in your recordings and videos. Look in their eyes and smile. Let your words be warm and human.
  5. Talk about them, not you. Sure, there’s going to be a sprinkling of “I” and “we” in there, but overall you should be talking about your ideal client and his/her goals, challenges and objectives. Your copy should mostly be using the words “you” and “your.” If it’s not, go in there right now and turn those sentences around.

CHALLENGE: Today, go through your website. Fix typos and misspellings. Ask someone else to proof. Reword your sentences to focus on “you” and “your.” Make sure all your graphics are rendering correctly and fix any sizing that make them appear wonky. Double-check that all links are active and go to the right pages. A site that is checked and updated regularly is a site that will instill trust and credibility in clients.

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Value Is Not a Two-for-One Sale

When we talk about and use the term “value,” we aren’t talking about bargains and two-for-one sales.

Value is about providing your expertise in a way and at a level that supports the big picture goals, objectives and needs of the client and his/her business.

Client’s don’t hire Virtual Assistants/Administrative Consultants for the fun of it or because they have money burning a hole in their pockets. They also don’t hire them simply for tasks.

Our work is our expertise, and we should quite rightly have great pride and respect for it–those who do are MUCH better service providers.

But our value is never about our work.  Clients hire us because our work and expertise helps them accomplish something or get somewhere they are striving for.

Always get to the “why.” Why do they need the work or support? What goal, objective, ideal or aspiration is it in support of? THAT’S where your value is and what your work and expertise is all about.

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Private or Public Forum?

If you’ve been by the Virtual Assistant Chamber of Commerce site lately, you’ve seen that we are in the midst of some major updating and site reorganization. One of the things we’ll be working on soon is our new forum platform, and I want to pick your brain about privacy.

The main question is whether the forum should be public (able to be viewed by anyone coming to the site) or whether it should be private (where only members with accounts can view the postings and conversations).

There are pros and cons to both and I honestly can’t decide which way to go.

The benefits of a public forum is that it attracts more users/members. Site visitors can see what’s going on and it’s great for PR and search engine rankings.

On the other hand, it’s not always a good thing that site visitors can see what’s going on. Some of the conversations I’ve seen on some of the public forums are quite embarrassing. If I was a client seeing some of these discussions and the questions asked, I’d be pretty leery about hiring some of these people if the quality of competence and qualification and lack of skill/knowledge was any indications of what I’d be getting.

Hey, I don’t blame anyone for asking questions, but clients and prospects just don’t need to see some of this stuff. Which is one of the benefits of having a private forum. I’ve always felt that VAs need a private sanctuary where members can let their hair down, vent on occasion if need be, and ask those questions and have those conversations without any fear that client eyes will ever see them. And in my experience, when there is a slight barrier to entry, you tend to attract the folks with a higher caliber of skills, competence, qualification and business sensibility.

The con of a private forum, however, is that you may not get the same amount of traffic and interest as you would with a public forum and people tend to lurk longer (which I can’t stand; I hate that feeling of someone looking over your shoulder, but never letting you know who they are).

So what do you think? If a combination of both private and public wasn’t an option, and you had to choose between one or the other, which kind of forum would you prefer? Which would make you feel more comfortable/safer participating in? Please select your choice in the poll below. I would love to hear your two cents and any suggestions you have!

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Clients Are Responsible for their Own Success

Just because what we Virtual Assistants and Administrative Consultants do helps clients and gives them to ability or opportunity to increase their income, doesn’t mean we are responsible for whether that happens or not.

While we are definitely passionate about our work and how it helps them move forward and gives them back more time, space and energy that ultimately can mean the difference in increasing their incomes, clients are still always responsible for their own businesses and success.

You all get that, right?

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New Video: How to Work with a Virtual Assistant

Hey, check out our new video to help clients understand how to work with a Virtual Assistant/Administrative Consultant. Would love you to subscribe to our channel, rate the video and leave your comments. Let me know how you like it.

Oh, and by the way, this was made for Virtual Assistants and Administrative Consultants to use on their websites so feel free!

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Poll: What Is Your Favorite Social Networking Platform?

We are curious over on our Facebook book page: Of all the social networking platforms out there, whether you use all or just some of them, which one is your most favorite?

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Featured on Biznik Today!

Another one of my articles was selected to be on the Biznik homepage today. Would love if you could check it out and give it a rating! Here’s the link: http://biznik.com/articles/marketing-and-service-lessons-from-a-greasy-spoon

I just love Biznik… they really do networking right.

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